At least 4 weeks prior to auditions, an Audition Notice is distributed via student email lists. The Notice covers information for students and parents specific to the production, ie audition eligibility, rehearsal/performance schedules and role descriptions.
Production / Audition Information Meetings
At least 2 weeks prior to auditions, meetings are held to provide information sufficient for parents and students to determine if they will commit to the production.
Production Commitment Forms and audition material are only available at these meetings.
– Student and Adult Members who meet the designated criteria for a production are eligible to audition
– if, following auditions, the production cannot be adequately cast due to low numbers attending the audition, those attending not quite meeting the needs of the role and/or cast members withdrawing from the production, a formal second call can be made for members to audition
– the second call, made using the YPT Office email lists should include the previously invited members plus a wider group as would meet the needs of the production.
– following liaison with the Artistic Director and with the knowledge of the Management Committee, directors may have delegation to use discretion when casting senior productions; the expectation is that senior productions may be required to meet a higher standard of performance and professionalism than junior productions
Student Audition Eligibility Criteria
Criteria may vary between productions but will always include:
- 75% attendance and an appropriate behaviour/participation in Theatre School classes
- enrolment in the Theatre School as of a nominated semester
- regular attendance at classes during previous and current rehearsal and performance season
- appropriate record of attendance and participation in previous productions
- appropriate parent support for previous productions through participation on the Parent Roster
- parent compliance with the Working With Children legislation, ie provision of a current WWCC
- student and parent attendance at a Production/Audition Information Meeting
- lodgement of a parent signed Production Commitment Form at the audition
Director’s rights and responsibilities
- negotiate audition, rehearsal, performance time/dates and student eligibility
- provide details about roles, cast and wardrobe
- as appropriate, audition material, scripts and/or songs,
- determine the format of the auditions. In the case of open auditions, only people auditioning for the production may observe the auditions.
- coordinate the audition process
- should an insufficient number of people audition or the specific skills required are not demonstrated at the audition, organise a second call to audition. The call will go to the previous group and, by negotiation, may be widened to include other YPT groups.
- when specific skills, age and/or experience is required and is not available among YPT student members, the director may negotiate to include adult members
- negotiate the size and number of casts. Decisions are based of the experience of the directors; roles to be cast; complexity of the show; number of performances; costuming; and time available for rehearsals
- inform students of the outcome of the auditions within 2 weeks by YPT email; provide feedback on request
- refer all cast enquiries and production related messages through the YPT email (firstname.lastname@example.org)
- casting decisions are at the discretion of the director and are final.
Student’s rights and responsibilities
- receive an Audition Notice outlining significant dates and production information
- attend the Production/Audition Information Meeting
- if they meet the criteria, audition for a production
- prepare for the audition following the Directors’ guidelines and to the best of their ability
- return a Production Commitment Form, signed by a parent/carer, at the audition
- commit to the full rehearsal and performance schedule
- continue to attend Theatre School classes throughout the rehearsal and performance period
- notify the director through the YPT email following receipt of the Audition Notice if they are unable to attend the audition and submit a written application for an alternate audition time within a reasonable timeframe; the Office to be notified of the alternate audition arrangements
- students who plan to audition but are prevented by an emergency event should notify the Theatre and seek consideration for a delayed audition
The YPT Executive has overall responsibility for all productions. YPT policies and guidelines inform decisions related to all aspects of a production.